WORKPLACE AUDIT & CIS CONTRACT SERVICES



what we offer:





Human resources, tax compliance and managing finances are perhaps the most challenging elements in every business that we have audited, advised, and directed over the past 20 years. We have come to see that the way in which these challenges present themselves to each type of business, whether product- or service-based, is also unique. The construction industry is peculiar in that it is a combination of both product and service, which draws on both employees and independent contractors to produce the desired outcome. Our aim is therefore to provide a clear, fully HMRC-compliant contractor payment solution that is tailored specifically to our clients in the construction industry.


Blackpoint Payroll & HR provides the hinge that links our clients with their subcontractors, without the risk of hefty fines that result from the blurring of employee/contractor lines. We achieve this by dealing directly with self-employed contractors on behalf of our clients, processing CIS payroll, taking care of your HMRC submissions, and keeping abreast of ever-changing legislation.


While these are factors for most construction businesses, Blackpoint works closely with its clients to gain incisive insights into their unique daily running’s so that our services can be moulded to their specific needs, ensuring that the timing, regularity and reliability of payments and submissions keeps your business running smoothly.


Blackpoint has no interest in cutting corners and therefore includes all operatives in our combined liability insurance (personal accident and public liability) at no extra charge to our clients or their subcontractors.


You will be assigned a fully qualified member of the Chartered Institute of Management Accountants (CIMA) who is fully up to date with HMRC legislation to work alongside you. In addition, Blackpoint utilises tax and employment Law specialists to ensure reliable processes and contracts.



Why blackpoint?



Blackpoint is a shield against the worry and risk of all the potential consequences of non-compliance with business, employee and contractor legislation.



PROTECTION





The current self-employed status legislation (ITEPA S44 2014) indicates that if you engage directly with a subcontractor, HMRC could view this as an Employee/Employer relationship. They would consequently come after you for unpaid National Insurance, adding interest, fines and late payment penalties on to the bill. Furthermore, should any of your subcontractors believe that they are entitled to employment rights and statutory payments, you could face a costly and time-consuming employment tribunal. With Blackpoint Payroll & HR, not only are these risks removed, but we also absorb the hassle of running CIS Payroll, HMRC submissions and keeping abreast of ever-changing legislation. This leaves you free to safely focus on growing your business.



ASSURANCE





Our team will vet each of your subcontractors to ensure their Right to Work and their UTR is verified with HMRC. Furthermore, we engage in regular internal audits to ensure our processes, software and legislative knowledge are compliant and current. Our rigorous internal audits ensure our ability to consistently provide products and services that meet statutory and regulatory requirements. It also confirms that our processes provide accurate payments to payees, and that appropriate deductions are made and accounted for to HMRC and other relevant authorities.



WORKPLACE AUDIT & EMPLOYMENT STATUS REVIEWS:



If you pay operatives under CIS you could be taking a huge risk. No matter whether you use a payroll company, rely on an agency/umbrella arrangement, or have a contract drawn up by your advisors all in good faith, if your contract fails to stand up to scrutiny, HMRC penalties and fines could put your company out of business. HMRC are sending out letters to thousands of construction companies that it has identified as using the same subcontractors on a regular basis and this could pose an imminent risk to your business. HMRC is asking firms to check the employment status of every self-employed subcontractor declared on your monthly CIS300 return using their online ‘check employment status for tax’ or ‘CEST’ tool (www.gov.uk/guidance/check-employment-status-for-tax). If the results say they should be employed, HMRC expect you to move them to PAYE before you make the next payment. Getting it wrong or failing to comply with this directive could result in devastating financial implications for companies. New laws introduced in 2014 around the use of agencies and intermediaries mean that simply taking on those with a CIS registration number can be dangerous – WORKPLACE CIRCUMSTANCES DICTATE EMPLOYMENT STATUS, and these differing circumstances rule out a one-size fits-all contract. Our first step is to always undertake an audit of your current circumstances and working relationships. It’s key to being certain Blackpoint is the correct solution for you, and if it is, to identifying the contract or combination of contracts that are best suited to your individual business needs.


Some of the factors that would need to be reviewed and considered include the following:

  • Mutuality of obligation
  • Right of control
  • Right of substitution
  • Provision of own equipment
  • Financial Risk/Ability to profit
  • Length of engagement
  • Part and parcel of the organisation
  • Employee type benefits
  • Right to terminate contract
  • Mutual intention

Once we’ve done this and determined the most appropriate solution for your business you can rest assured you‘ll never have anything to fear from HMRC status investigations or employment tribunal challenges.



hmrc compliance.



HMRC Compliance is paramount. Hence Blackpoint Payroll & HR ensures that our staff, clients, and subcontractors are all kept up to date with HMRC legislation changes and reporting obligations. Furthermore, we take full control of CIS HMRC reporting requirements, ensuring all of the information is submitted on time and in the correct format.





monthly cis returns



We complete the monthly CIS return for the subcontractors and remit the payments for the deducted CIS Tax over to the revenue by their strict deadlines. This removes the hassle and risk of fines from your company.



cis expenses & self-assessment return



By law, self-employed people can claim business expenses at the end of the financial year when submitting their self-assessment tax return. This return must be submitted before 31 January each year. Breakpoint will send out annual reminders to the subcontractors of the approaching deadline.


The weekly “on account” tax payments (typically 20%) are offset against the amount of tax due after expenses have been claimed. Operatives who have incurred significant expenses could receive a rebate from HMRC.



making tax digital



“Making Tax Digital” is an initiative that the government is in the process of implementing and plans to complete by 2020. We will keep you and the subcontractors abreast of any changes you need to be aware of.



benefits:



client benefits:



  • A dedicated Account Manager
  • Notifications of up-to-date legislative changes
  • Quick and easy registrations – you receive company details within minutes of a candidate registering
  • Advance payments – as a standard we can process late timesheet requests, or adjustments, up to 5pm for payment the same day
  • Reduction in your liabilities – we take care of insurance, payments, remittances, CIS deductions, and CIS HMRC submissions
  • Peace of mind & compliance – knowing that your subcontractor will be paid accurately and on time
  • Freedom for our clients to engage in lasting, risk-free relationships with subcontractors
  • Simplicity - one payment to us and we handle the rest. Easily create interactive, engaging surveys & forms


subcontractor benefits:



  • A dedicated payroll team to advise on payments, queries, payment adjustments, and much more
  • Easy-to-use, secure online portal to view payslips, remittances, contracts and submit expenses
  • Notifications of up to date legislative changes
  • Fixed weekly fee, with no hidden charges or set-up costs • Free same-day payments by Faster Payment
  • Free net pay SMS message in advance of payment received
  • Combined Liability Insurance Easily create interactive, engaging surveys & forms​


Do you have a construction business & engage with subcontractors?

Nervous about HMRC Employment Status Reviews?

Contact us for a no obligation consultation on 07887 440 338



BLACKPOINT PAYROLL & HR LIMITED



TEL: +44 7887 440 338
EMAIL: INFO@BLACKPOINTPAYROLL.CO.UK
ADDRESS: 194A SEA FRONT, HAYLING ISLAND, PO11 9HR